Any person who has been tasked with organising a corporate event will tell you that it is no walk in the park. Given that these events are usually attended by many people, the logistics alone can be overwhelming. Below, we will discuss some of the biggest headaches that arise when planning corporate events.
One of the biggest headaches is planning the seating arrangements of all the delegates who will be in attendance. Seating arrangements usually say a lot. Its not as simple as simply just arranging some chairs. The planner usually has to consider the seniority and status of all attendees which can sometimes be hard given that some corporations are behemoths.
Another headache is the décor. To set up a great corporate event, you must ensure that the décor not only matches the colours of the company, it must also complement the mood of the event while at the same time being aesthetically pleasing. Blending all these factors together to produce the right décor theme can be daunting.
Corporate events can also be hard to plan if the delegates who will be in attendance speak different languages. In any corporate event, there must be effective communication meaning that the organiser usually has to look for translators so that every speaker is understood by all in attendance.
Organising the catering for a corporate event can also be daunting. Not only does the event planner have to identify a competent caterer who has the capability of providing delectable dishes for the guests, they also have to consider the meals to be served as well as the dietary restrictions of delegates.
Ensuring security in a corporate event can also be a huge headache. Event planners usually have to put in place stringent and robust security arrangements in anticipation of any security issues which can be hard since you cannot anticipate all the security scares that can occur.
Even the best-laid plans often go awry. This means that no matter how well a corporate event is planned, there are a million things that can go awry. So, how can you set up your upcoming corporate event for success?
- Start planning for the event months ahead of the actual event date. This will give you time to find suitable vendors. Additionally, it also gives you sufficient time to contemplate on all things that can go wrong and come up with contingency plans.
- Have a supplementary budget. It is important to have a supplementary budget so that you can cater for any last-minute emergencies without hassle.
- Know the exact number of guests who will be in attendance. The easiest way to do this is to ask all invited guests to RSVP a month ahead of the actual event.
One way to avoid the strain and stress of organising your corporate event is to hire a professional to help. Corporate event organisers can help from start to finish. From choosing your venue to adding the final touches to your event on the day.